Workplace Compliance for Collaboration AI

The Challenge: AI in Collaboration

Teams adopting AI for internal collaboration face governance questions that traditional chat and document tools haven't addressed:

How do you track who accessed sensitive internal information when a team member asks AI to summarize a discussion?
How do you maintain audit trails when AI retrieves information from multiple workspaces and documents?
How do you retain AI conversation logs that contain sensitive HR or business information?
How do you respond to legal requests for access logs?

EarlyBeta provides the data governance controls and audit evidence your organization needs.

Data Governance Controls

Access Logging

Every AI interaction with collaboration data is logged in a tamper-evident audit trail that records:

Who accessed the information
What was accessed (conversations, documents, shared knowledge)
When the access occurred
Context for the access (project and conversation)
Outcome of the interaction

Integrity and Authenticity

Compliance teams and legal counsel expect access logs to be authentic and unaltered. EarlyBeta uses cryptographic chaining to ensure audit records cannot be modified without detection. Any alteration to historical records breaks the chain and is immediately detectable, providing assurance that logs presented to stakeholders accurately reflect what occurred.

Access Controls

EarlyBeta implements user identification tied to all AI interactions:

Every team member has a unique identifier tied to their AI queries
Organization and project-based access controls limit which collaboration data each user can query

Transmission Security

All data transmission between clients and EarlyBeta is encrypted using TLS (Transport Layer Security). Cloudflare enforces TLS on all connections, supporting TLS 1.2 and 1.3.

Data Lifecycle Management

Retention Periods

Configure retention aligned with your corporate policies:

Organization-level defaults for standard retention
Project-specific overrides for sensitive areas (HR, Legal, Security)
Automatic archival before deletion
Legal hold capability to preserve records during investigations

Policy Enforcement

EarlyBeta supports appropriate policy enforcement:

Retention policies can be configured per project
Sensitive projects can have longer retention than general collaboration
All deletions are permanently documented

Implementation Checklist

Configure organization-level retention policies
Set up project-level overrides where sensitivity or policy requirements differ
Define legal hold procedures for HR matters and litigation
Train teams on appropriate AI use with internal information
Establish audit log review schedule
Document AI governance in corporate policies