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Data Retention Policies

# Data Retention Policies EarlyBeta provides configurable retention periods for team conversations, audit logs, and shared documents. Policies can be set at the organization level

Data Retention Policies

EarlyBeta provides configurable retention periods for team conversations, audit logs, and shared documents. Policies can be set at the organization level with workspace-specific overrides, allowing you to align data lifecycle management with your corporate policies and regulatory requirements.

Why Retention Policies Matter for Collaboration

Organizations must balance competing requirements:

  • Retain records long enough to meet corporate governance, legal, and regulatory obligations
  • Minimize data exposure by not retaining sensitive internal information longer than necessary, reducing breach risk

What Can Be Configured

EarlyBeta allows independent retention periods for different data types:

  • Team conversations — AI-assisted discussions about projects, decisions, and internal knowledge
  • Audit logs — Records of who accessed what collaboration information and when
  • Shared documents — Uploaded files, meeting notes, and internal documentation

Each data type can have its own retention period, and workspaces can override organization defaults when requirements differ (for example, HR workspaces may require longer retention).

Typical Retention Periods

Data Type Typical Requirement
Team conversations 1-7 years (corporate policy dependent)
Audit logs 1-7 years (compliance dependent)
Shared documents Per corporate records schedule

Note: Always consult your legal and compliance teams to determine appropriate retention periods for your organization.

How Retention Works

  • Retention cleanup runs automatically on a scheduled basis
  • Data older than the configured retention period is eligible for deletion
  • Audit logs are archived before deletion to preserve integrity verification
  • All deletions are permanently documented for compliance reporting

Legal Hold Override

Data subject to a legal hold is never deleted by retention policies, regardless of age. This ensures compliance with preservation requirements during litigation, internal investigations, or regulatory matters.

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