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Retention Audit Trail

EarlyBeta maintains a complete record of all data removed by retention policies. This documentation is essential for corporate governance, audit response, and demonstrating your data governance practices.

Why Retention Audit Trails Matter for Collaboration

When workplace data is deleted, you need to prove:

  • The deletion was authorized — It followed your documented retention policy
  • The deletion was complete — The data was actually removed, not just hidden
  • The deletion was documented — You have a permanent record of what was deleted and when

What Gets Recorded

Deletion Records

Every resource deleted by retention policy is permanently documented, including:

  • What type of data was deleted (conversation, document, audit log)
  • When the deletion occurred
  • Which organization and project owned the data
  • When the data was originally created
  • Which retention policy triggered the deletion

Retention Job History

Each retention cleanup execution is logged with:

  • When the job ran and how long it took
  • Counts of each data type deleted and archived
  • How many resources were skipped due to legal holds
  • Any errors that occurred

Corporate Compliance Reporting

Audit Response

  • Queryable deletion history — Filter by date range, data type, and project
  • Legal hold verification — Evidence that data under legal hold was preserved
  • Policy enforcement proof — Retention history shows consistent execution

eDiscovery Support

  • Demonstrating preservation — Show that relevant communications were preserved under legal hold
  • Policy documentation — Evidence that retention aligns with corporate policies

Internal Governance

  • Annual review — Review retention history for failures or anomalies
  • Legal hold compliance — Verify that hold counts align with active matters

Collaboration Scenarios

Responding to eDiscovery Request

When legal counsel requests evidence of your data retention practices, you can query retention history showing consistent policy enforcement, provide deletion records for the relevant time period, and demonstrate that legal holds were respected.

Internal Investigation

When an internal investigation arises, you can demonstrate that relevant data was preserved under legal hold and provide evidence that unrelated data was disposed of per policy.

Annual Compliance Review

For your internal compliance program, review retention history for failures or anomalies, verify that legal hold counts align with active investigations, and confirm deletion volumes align with expectations.

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